We bring inspiration to the table.


Annual conferences, incentive programs, round table discussions, retreats—whatever the format, we can help make it happen.

What we do.

With a blend of creativity and collaboration we design an experience that is more than you expected, answer questions you didn’t know you had, and allow you to engage with your audience while building your community.

 

 Event Planning

For your event, The Event Studio (TES) will be your key event partner. We can be the leader of your team and manage the event process from start to finish, or we can function as an extension to your in-house events team and help where needed. With fully customizable programs, you tell us the areas where we can best help. We can provide event management focusing on either all or some of these key areas.

TES helps you…
Find the right place

We will work with your event goals in mind to find the most appropriate venue options for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing, and prepare a contract with all the right terms for your program.

Keep your project on track

Leveraging our experience in planning many different kinds of meetings, we will work with you to outline a strategic plan for the event that will serve as a touchstone throughout planning to keep the project focused and on target. We will help you as you create and manage key tools like event timeline and budget. The Event Studio will act as an extension of your core event team.

Build your agenda

Great events have their core in great content. Our expertise in content begins with an eye towards experience design and integrates your internal stakeholders to turn your point of view into a strong event. We can oversee content development and agenda building to ensure that the editorial direction of the event matches your brand goals.

Generate an audience

We will work in conjunction with your team to research, contact, and invite the most appropriate potential attendees for the your event. From strategy and content, to creating compelling communication materials for the event, we can work closely with your team to create and deploy the most effective event marketing strategy and support your team by managing and tracking all marketing steps.

Manage speakers and sponsors

Once speakers are confirmed for your program, there are many details to attend to to ensure their participation meets your needs. We will work closely with your speakers to prepare them for your event, managing all details from travel logistics to presentations and on-site support.

Beginning with developing compelling, customized sponsor packages and sales materials, to handling all logistics associated with creating your exhibit floor, to serving as main point of contact for sponsor event teams, we can take sponsors from point of sale through event execution seamlessly.

Manage registration and communicate with attendees

Pre-event, we will help you manage the registration process and coordinate regular reports to the event team. On-site, we will bring an experienced team to manage all details of registration and check-in including bag stuffing, name badge printing, custom agendas, etc. Additional onsite temp staff will be billed separately depending on staffing schedule.

Execute flawlessly

We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors.

Be on your team

We will bring an experienced team to manage all details of event execution, support your team, and ensure a flawless event. This includes, managing an on-site assignment sheet and event script for distribution to all staff, serving as main point of contact for venue and event vendors, and your team.

 

 Site Selection

Finding the right place for your event is not always easy.  There are so many factors that go into finding the right venue, which makes it a daunting task. We conduct research to find the venue that will make your event one that attendees will talk about for years to come.  TES can take the lead and manage the process from research to contract negotiation, or we can support your in-house events team in any of the following key steps to find the venue that will support your event needs.  We will work with your event goals in mind to find and contract the most appropriate venue for your event.

TES helps you…
Find the right place

We will work with your event goals in mind to find the most appropriate venue options for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing.

Negotiate the best contract

We will negotiate the best possible pricing for the program and handle all venue contract discussions; select function rooms with consideration of participant’s comfort, audio-visual requirements, hospitality, location and overall flow of the program; and finally negotiating optimal payment plan and schedule for your program.

Be on your team

We will bring an experienced team to manage all details of event execution, support your team, and ensure a flawless event. Including managing an on-site assignment sheet and event script for distribution to all staff, serving as main point of contact for venue and event vendors, and your team.

 

 Incentives

Let TES create your next Incentive Trip experience.  We understand that you want this trip to be memorable for your team and/or whomever you are trying to recognize.  Our team will bring your event to the next level to ensure that people will talk about it for years to come.  We can plan your event from start to finish or manage specific deliverables your team may need help with executing.

TES helps you…
Keep your project on track

Leveraging our experience in planning many different kinds of meetings, we will work with you to outline a strategic plan for the event that will serve as a touchstone throughout planning to keep the project focused and on target. We will help you as you create and manage key tools like event timeline and budget. The Event Studio will act as an extension of your core event team.

Build your agenda

From adventure to the business meeting to safe travel your Incentive agenda has to have just the right flow. Our expertise in agenda building begins with an eye towards experience design and integrates your internal stakeholders to turn your goals into a strong event. We will plot out each element of your program to make sure we hit all the high points and create the experience you (and your qualifiers) are looking for.

Manage the location

From working with the hotel, to finding the best activities, to selecting and managing the best DMC, entertainers, guides and other local vendors we will be your primary contact for all local management. We’ll build and manage the local team to make sure your group has everything they need in your chosen destination.

Take care of travel and lodging

We will work with you and all your attendees to ensure that all accommodations and travel are booked appropriately and managed throughout. From finding the right travel partner for you, negotiating discounts, being a touch point on all reservations and answering questions we will make sure your guests are taken care of.

Execute flawlessly

We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors.

Be on your team

We will bring an experienced team to manage all details of event execution, support your team, and ensure a flawless event. This includes. managing an on-site assignment sheet and event script for distribution to all staff, serving as main point of contact for venue and event vendors, and your team.

 

 Awards Programs

We will work with your team to generate maximum award nominations/submissions and tremendous engagement with the entire awards program community.

TES helps you…
Oversee the process

Based on working on many other awards programs, we’ll work with your team to outline a strategic plan for your awards that will serve as a touchstone throughout planning to keep the project focused and on target. We will help you as you create and manage key tools like event timeline and budget and keep an eye on the overall process to make sure your program runs smoothly.

Get more engagement

We will work in conjunction with your team to research, contact, and invite the most appropriate potential applicants for the your awards program. From strategy and content to creating compelling communication materials for the awards outreach, we can work closely with your team to create and deploy the most effective event marketing strategy and support your team by managing and tracking all outreach.

Manage the judges

We will work with your team to secure the participation of and manage communication with your Judges. We’ll help you ensure that communication with this key group is simple and easy and we’ll make sure we get all their valuable input on outreach and evaluation of applicants.

Honor your winners

As a culmination of your awards program we’ll help you envision and execute and extraordinary Gala event. From unique ideas to creative execution we’ll help you create an experience that acknowledges and honors all your winners.

More photos

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