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Event Coordinator

The Event Studio is an independently owned strategic full service event production company. We produce gatherings for innovative organizations that are looking for new and effective ways to bring their communities together and increase connections. We believe in the power of people coming together.

The Event Studio is seeking an event coordinator to support event execution for several simultaneous clients. This role is full time and will be primarily a work from home position with some travel required.

Responsibilities Will Include:

Administrative Support

Working within The Event Studio standard operating procedures you will be responsible for various support roles across specific events including database management, meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics), taking meeting notes, create and modify documents using Microsoft Office and Excel, research.

Content Research

Research speakers, content ideas and the best way to contact prospective speakers. Compile background information on confirmed speakers and support the programming team with backup information.

Speaker Communication & Support

Assist speaker communications; prepare and send speaker packets, collect photos & bios, book speaker travel and manage onsite arrivals and other speaker needs. Research speaker contact information and make preliminary calls to PR and internal support teams.

Vendor Research and RFPs

Research and conduct outreach to vendors. As needed, initiate the Request For Proposal process with event vendors including venues, caterers, florists, photographers, transfer companies, giveaways, gifts, etc. as needed. This will include presenting the information in a standard TES template.

Client Support

Participate in regular calls with the client where you will prepare notes and give updates to the TES team.

Onsite Support

Provide onsite event support to include food & beverage management support, meeting room set-­up, and outside vendor management support. Serve as a Production Assistant/Runner onsite at events – helping in every area of execution to solve problems and ensure a smooth running event.

Post-­Event Support

Collect billing and expenses for the client and The Event Studio budgets. Assist with all post-­event follow up to include tipping, thank you notes, and budget reconciliation.

POSITION QUALIFICATIONS:

This position is full-­time and will work from a home office. Ideal locations are New York/New Jersey, San Francisco, Southern CA or Denver, CO. Salary range for this position is $30,000 to $35,000. Please note, The Event Studio operates out of eventstudio.com Let us build your experience. virtual offices with team members spread across the country. Working from home and with a virtual team is a must.

To apply please send your resume and cover letter to mary@eventstudio.com.

 

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