The Event Studio is seeking an Event Coordinator to join our talented project teams in delivering flawless event execution for our industry-leading corporate clients. 

At TES, our work is dynamic, creative, precise, and highly collaborative. As a vital part of our event project teams, you will work on several projects simultaneously and need to balance internal, and operational execution with responsive and excellent client service. You will have the opportunity to learn, grow, and work on corporate events designed and delivered with world-class standards. 

Role requirements

This position will build essential skills to advance professionally as well as personally. Our ideal candidate should have a passion and interest in building a career in the corporate event industry. We are looking for someone with a unique ability to stay calm and organized under pressure – perhaps even get better when things get busy. You should have the kind of attention to detail that some might find unusual combined with an ability to keep the bigger picture in mind. You will understand collaboration is crucial to success and have a drive for providing exceptional customer service.

Candidates must have excellent computer skills, an innate talent for organization, and be able to handle confidential information with discretion and sensitivity. We’re looking for someone proactive, resourceful, hard-working, and excited to join a creative and collaborative team that operates at the highest level of execution.

Qualifications

• Strong computer skills; ability to learn and master various programs and file types (i.e. Microsoft Office, Google Docs, event  systems, virtual platforms)

• Exceptional attention to detail 

• Strong interpersonal and communication skills 

• Ability to multitask in a fast-paced environment

• Smart, creative, and curious 

• Proactive and flexible

• Willing and eager to attack tasks at every level

Detailed role description

This job is a vital part of our work at The Event Studio and has exposure to all parts of the event industry. It is fast-paced and ever-changing, no two days are the same - if that sounds appealing and not appalling, we would love to hear from you! careers@eventstudio.com 

Project and team support 

Working as part of project teams, you will be responsible for various support roles across specific events including database management, meeting support as needed (coordinating food, logistics), data entry & tracking, taking meeting notes, creating and modifying documents using Google Docs. As an essential team contributor, you will learn and support all standard operating procedures and project workflows. You must proactively manage your time and anticipate team and project needs. Support senior TES team members as needed. You will participate in regular calls with the client where you will prepare notes and give updates to the TES team.

Research 

An important part of this role is researching a variety of event-related needs that are on brand and on budget. From finding unexpected solutions to unusual requests, to tracking down top vendors around the world to researching speakers, content ideas or the best way to contact prospective speakers, you will have to be proactive and creative with a talent for tracking down results. As needed, you will initiate the Request For Proposal process with event vendors including venues, caterers, registration systems, florists, photographers, transfer companies, giveaways, gifts, etc.

Event Support  

This role is an incredible opportunity for interested event professionals to grow and learn while working on the highest level of strategic corporate events. The majority of your role will be to track, coordinate and execute complex workflows working alongside and supporting our senior event team. You will support key areas of event planning and execution, from kick-off to completion, including vendor research and support for the RFP process, vendor management, speaker management and support, and execution support including participating in our onsite event teams. You will serve as a Production Assistant/Runner onsite at events – helping in every area of execution to solve problems and ensure a smooth-running event. As part of the post-event process, you will collect billing and expenses for the client and The Event Studio budgets and with all post-event follow up to include tipping, thank you notes, and budget reconciliation.

This position is full-time and will work from a home office. Working from home and with a virtual team is a must. Salary is commensurate with experience. Please provide a salary history and expectations with your cover letter and send to careers@eventstudio.com

The Event Studio offers a full suite of benefits that include health insurance, unlimited paid vacation, retirement savings accounts, and maternity & paternity leave.

The Event Studio is an equal-opportunity employer and makes employment decisions without regard to race, gender, sexual orientation, disability, or protected veteran status.