We bring inspiration to the table.


Annual conferences, incentive programs, round table discussions, retreats—whatever the format, we can help make it happen.

What we do.

With a blend of creativity and collaboration, we design an experience that is more than you expected, answer questions you didn’t know you had, and allow you to engage with your audience while building your community.

 

Corporate Event Planning

The Event Studio (TES) is a team of event experts that deliver results to your bottom line. With comprehensive and à la carte services, you tell us the areas where we can best support your team. Whether you’re looking to strengthen teamwork, reward excellence or spark excitement for a new sales program we can help you strategize, plan and build your event program. Do you have an engaged and loyal user-base that you’d like to build into brand ambassadors? We’ve helped companies like Genesys, Fortune and Bluewolf, an IBM Company creating innovative events that build community around their brand.

Venue Selection & Contracting

We will work with your event goals in mind to find the most appropriate venue for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing, and prepare a contract with all the right terms for your program. We handle it all from selecting function rooms, audio-visual requirements, hospitality, to location and overall flow of the program.

Site Selection services are handled in conjunction with our sister company, Conference Solutions.

Project Management

Leveraging our experience in planning many different kinds of events, we will work with you to outline a strategic road map that will serve as a touchstone throughout planning to keep the project focused and on target. We will help as you create and manage key tools like event timelines and budgets. The Event Studio will work as an extension of your core team.

Programming & Content

Great events have their core in great content. Our expertise in content begins with an eye towards experience design and integrates your internal stakeholders to turn your point of view into a strong event. We can oversee content development and agenda building to ensure that the editorial direction of the event matches your brand goals.

Event Marketing

Working with your team to set revenue and attendee goals, we will research, contact, and invite the right target audience to your event. From strategy and content to creating compelling communication materials for your event, we will work closely with your team to create and deploy the most effective event marketing strategy and track and analyze results to build on your success.

Speaker Management

Once speakers are confirmed for your program, there are many details to attend to to ensure their participation meets your needs. We will work closely with your speakers to prepare them for your event, managing all details from travel logistics to presentations and on-site support.

Sponsor Management

Beginning with developing compelling, customized sponsor packages and sales materials, to handling all logistics associated with creating your exhibit floor, to serving as main point of contact for sponsor event teams, we can take sponsors from point of sale through event execution seamlessly.

Registration Management

Pre-event, we will help you manage the registration process, communicate regularly with your attendees and send regular reports to your event team. On-site, we will bring an experienced team to manage all details of registration and check-in including bag stuffing, name badge printing, custom agendas, etc. Additional onsite temp staff will be billed separately depending on staffing schedule.

Logistics

We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, room sets, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors—including managing the best DMC, entertainers, guides and other local vendors to make your event run smoothly.

Onsite Execution

We will bring our experienced TES team to manage all details of onsite event execution, support your team, and ensure a flawless event. This includes managing an onsite assignment sheet and event script for distribution to all staff, serving as the main point of contact for venue and event vendors, and your team.

Mobile App Development

Your event app should provide your guests with a superlative event experience, adding services and delivering functionality that are an essential companion to your event. We will work with you and your team to deliver one to one meeting scheduling, session registration, live polling, session scanning—whatever your event app needs are in a well designed and highly functional platform.

Corporate Social Responsibility (CSR) Programs

A charitable component of your event program gives back to a local, national or international non-profit and provides guests with a meaningful way to donate time or money. We’ll find the right give back program that meshes with your event and brand goals, giving you and your team reason to say thanks.

Evening Event Management

The evening event often serves as the pinnacle of your event experience. We will work with you and your team to create a spectacular evening—from fireworks on a white sand beach, to a locally-sourced, expertly prepared multi-course dinner. We create the memories that define your event.

Event Materials

We will work in conjunction with your team to create the necessary materials for your event. This includes planning, collecting and coordinating production of all necessary onsite materials; overseeing strategy, content, and design for all onsite attendee materials; and managing the mechanics of materials production. If your event calls for giveaways, we’ve got that covered too.

Team Building & Networking Activities

If your event needs to go the extra mile to foster interaction among your guests or your team, we’re ready to go the distance with you. Working with your specific goals in mind, whether they be kick-starting conversations among event attendees, or creating new ways for your employees to connect and relate to each other; we will work with you from brainstorming through execution, including any vendor sourcing, staffing or other needs to make it a success.

Brand Activations

On-site brand activations can help call attention to new initiatives, create engagement for sponsors or partners and level up your gift bag. We will work with you on your brand needs to create compelling and creative ways for you to get your brand message across and generate excitement from your attendees. We’ll build out everything you need from gifting suites, to photo backdrops, to inventive installations that exceed your expectations.

 

 Site Selection

Finding the right place is critical to a successful event. There are so many factors that go into finding the right venue, it can be a daunting task. We conduct research to find the right venue that will create the perfect platform for the experience you want to create. TES can take the lead and manage the process from research to contract negotiation, or we can support your in-house events team in any of the following key steps to find the venue that will support your event needs. We will work with your event goals in mind to find and contract the most appropriate venue for your event.

Site selection services are handled by our sister company, Conference Solutions.

Venue Selection & Contracting

We will work with your event goals in mind to find the most appropriate venue for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing, and prepare a contract with all the right terms for your program. We handle it all from selecting function rooms, audio-visual requirements, hospitality, to location and overall flow of the program.

Site Selection services are handled in conjunction with our sister company, Conference Solutions.

Venue Management

We will handle it all on your behalf; room block management, selecting function rooms, food and beverage, rentals, audio visuals and more. We’ve got your venue management covered.

Room Block Management

We are experts in managing your room block, let us handle your attrition deadlines, hotel communication and your sleeping room budget.

Onsite Execution

We will bring our experienced TES team to manage all details of onsite event execution, support your team, and ensure a flawless event. This includes managing an onsite assignment sheet and event script for distribution to all staff, serving as the main point of contact for venue and event vendors, and your team.

 

 Incentives

Let TES create your next Incentive trip experience. We’ve created exceptional programs in far flung locations ranging from Croatia, South Africa, New Zealand, Hawaii and beyond; we  can help you select the perfect location then plan outstanding activities and amazing evenings.

Venue Selection & Contracting

We will work with your event goals in mind to find the most appropriate venue for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing, and prepare a contract with all the right terms for your program. We handle it all from selecting function rooms, audio-visual requirements, hospitality, to location and overall flow of the program.

Site Selection services are handled in conjunction with our sister company, Conference Solutions.

Venue Management

We will handle it all on your behalf; room block management, selecting function rooms, food and beverage, rentals, audio visuals and more. We’ve got your venue management covered.

Local Destination Research

Once we’ve selected the location for your event, we comb the local scene to find the hidden gems, incredible spaces and the local’s favorite places to bring your guests.

Activity Management

We handle all the details of creating an enticing and unique activity schedule for your guests to choose from.

Evening Event Management

The evening event often serves as the pinnacle of your event experience. We will work with you and your team to create a spectacular evening—from fireworks on a white sand beach, to a locally-sourced, expertly prepared multi-course dinner. We create the memories that define your event.

Project Management

Leveraging our experience in planning many different kinds of events, we will work with you to outline a strategic road map that will serve as a touchstone throughout planning to keep the project focused and on target. We will help as you create and manage key tools like event timelines and budgets. The Event Studio will work as an extension of your core team.

Lodging & Transportation Management

We will take care of all your group’s lodging and transportation needs, providing a seamless guest experience

Logistics

We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, room sets, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors—including managing the best DMC, entertainers, guides and other local vendors to make your event run smoothly.

Onsite Execution

We will bring our experienced TES team to manage all details of onsite event execution, support your team, and ensure a flawless event. This includes managing an onsite assignment sheet and event script for distribution to all staff, serving as the main point of contact for venue and event vendors, and your team.

 

 Thought leadership

Creating a gathering for top leaders inside your organization or community requires a particular eye to experience and detail. Creating a meeting that aligns thought leadership and makes your organization strong is one of our specialties. Whether for top brands, tech companies, or VCs when the best of the best gather, they turn to The Event Studio to help them plan their leadership event.

Venue Selection & Contracting

We will work with your event goals in mind to find the most appropriate venue for your event. We’ll research the best options, organize efficient site visits, negotiate the best possible pricing, and prepare a contract with all the right terms for your program. We handle it all from selecting function rooms, audio-visual requirements, hospitality, to location and overall flow of the program.

Site Selection services are handled in conjunction with our sister company, Conference Solutions.

Venue Management

We will handle it all on your behalf; room block management, selecting function rooms, food and beverage, rentals, audio visuals and more. We’ve got your venue management covered.

Project Management

Leveraging our experience in planning many different kinds of events, we will work with you to outline a strategic road map that will serve as a touchstone throughout planning to keep the project focused and on target. We will help as you create and manage key tools like event timelines and budgets. The Event Studio will work as an extension of your core team.

Programming & Content

Great events have their core in great content. Our expertise in content begins with an eye towards experience design and integrates your internal stakeholders to turn your point of view into a strong event. We can oversee content development and agenda building to ensure that the editorial direction of the event matches your brand goals.

Event Marketing

Working with your team to set revenue and attendee goals, we will research, contact, and invite the right target audience to your event. From strategy and content to creating compelling communication materials for your event, we will work closely with your team to create and deploy the most effective event marketing strategy and track and analyze results to build on your success.

Speaker Management

Once speakers are confirmed for your program, there are many details to attend to to ensure their participation meets your needs. We will work closely with your speakers to prepare them for your event, managing all details from travel logistics to presentations and on-site support.

Sponsor Management

Beginning with developing compelling, customized sponsor packages and sales materials, to handling all logistics associated with creating your exhibit floor, to serving as main point of contact for sponsor event teams, we can take sponsors from point of sale through event execution seamlessly.

Registration Management

Pre-event, we will help you manage the registration process, communicate regularly with your attendees and send regular reports to your event team. On-site, we will bring an experienced team to manage all details of registration and check-in including bag stuffing, name badge printing, custom agendas, etc. Additional onsite temp staff will be billed separately depending on staffing schedule.

Logistics

We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, room sets, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors—including managing the best DMC, entertainers, guides and other local vendors to make your event run smoothly.

Onsite Execution

We will bring our experienced TES team to manage all details of onsite event execution, support your team, and ensure a flawless event. This includes managing an onsite assignment sheet and event script for distribution to all staff, serving as the main point of contact for venue and event vendors, and your team.

Mobile App Development

Your event app should provide your guests with a superlative event experience, adding services and delivering functionality that are an essential companion to your event. We will work with you and your team to deliver one to one meeting scheduling, session registration, live polling, session scanning—whatever your event app needs are in a well designed and highly functional platform.

Corporate Social Responsibility (CSR) Programs

A charitable component of your event program gives back to a local, national or international non-profit and provides guests with a meaningful way to donate time or money. We’ll find the right give back program that meshes with your event and brand goals, giving you and your team reason to say thanks.

Evening Event Management

The evening event often serves as the pinnacle of your event experience. We will work with you and your team to create a spectacular evening—from fireworks on a white sand beach, to a locally-sourced, expertly prepared multi-course dinner. We create the memories that define your event.

Event Materials

We will work in conjunction with your team to create the necessary materials for your event. This includes planning, collecting and coordinating production of all necessary onsite materials; overseeing strategy, content, and design for all onsite attendee materials; and managing the mechanics of materials production. If your event calls for giveaways, we’ve got that covered too.

Team Building & Networking Activities

If your event needs to go the extra mile to foster interaction among your guests or your team, we’re ready to go the distance with you. Working with your specific goals in mind, whether they be kick-starting conversations among event attendees, or creating new ways for your employees to connect and relate to each other; we will work with you from brainstorming through execution, including any vendor sourcing, staffing or other needs to make it a success.

Brand Activations

On-site brand activations can help call attention to new initiatives, create engagement for sponsors or partners and level up your gift bag. We will work with you on your brand needs to create compelling and creative ways for you to get your brand message across and generate excitement from your attendees. We’ll build out everything you need from gifting suites, to photo backdrops, to inventive installations that exceed your expectations.

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