Come work with us.

The Event Studio is an independently owned strategic full service event company. We produce gatherings for innovative organizations that are looking for new and effective ways to bring their communities together and increase connections. We believe in the power of people coming together.


Event Manager

The Event Studio is seeking an Event Manager for event execution for several simultaneous clients. This role is full time and will be primarily a work from home position with frequent travel required.  Key to the position is a proactive and solutions oriented style, excellent communication and computer skills with a rigorous attention to detail. 

RESPONSIBILITIES WILL INCLUDE:

Client Management

Regularly interact with clients during the planning process and during the live event. Prepare and give regular client updates.

Research and RFP

As needed research and initiate the Request For Proposal process with event vendors including venues, virtual platforms, registration systems, caterers, florists, photographers, giveaways, gifts, etc. as needed.

Vendor Management

Serve as primary contact for vendors including hotels, venues, production companies, freelance staff, photographers, caterers, designers, printers, etc. Ensure that they deliver services on brand and on budget.

Speaker Management Support

Assist speaker communications; create & send speaker packets, collect photos & bios, book speaker travel and other speaker needs, research speaker contact information and make preliminary calls to PR and internal support teams.  

Event Support

Support the purchasing and creation of basic event materials. To include researching ideas for event products/gifts, obtaining quotes, managing shipping and billing and researching specific health & safety protocols. Printing basic event materials including name badges, table tents, handouts, and simple inserts. Virtual event research, management and execution, including virtual platform familiarity and support.

Onsite

Provide onsite-day-of event management (both live and virtual) to include client management, food & beverage management, meeting room set-up, and outside vendor management.

Post Event

Reconcile billing and expenses for client and The Event Studio budgets. Manage all post-event follow up to include tipping, thank you notes, and budget reconciliation.

Administrative Support

Working within The Event Studio standard operating procedures you will be responsible for overseeing budget management for specific events, scheduling and taking notes for conference calls with clients, managing timelines for each event. You will also be responsible for managing event-related travel expense reports according to company policy & timelines.

POSITION QUALIFICATIONS:

  • 3-5 years event experience 
  • Proficiency in Excel, Google for Business, MS Office Suite, Slack
  • Familiarity with common event registration and virtual event platforms 
  • Exceptional attention to detail 
  • Strong interpersonal and communication skills 
  • Ability to multitask in a fast-paced environment
  • Smart, creative and curious 
  • Proactive & flexible
  • Willing and eager to attack tasks at every level

This position is full-time and will work from a home office. Ideal locations are New York/New Jersey, San Francisco, Southern CA or Denver, CO. 

Please note, The Event Studio operates out of virtual offices with the team spread across the country. Working from home and with a virtual team is a must.

To apply please send your resume and cover letter to mary@eventstudio.com.


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