Come work with us.

The Event Studio is an independently owned strategic full service event production company. We produce gatherings for innovative organizations that are looking for new and effective ways to bring their communities together and increase connections. We believe in the power of people coming together.


Event Manager

The Event Studio is seeking an Event Manager for event execution for several simultaneous clients. This role is full time and will be primarily a work from home position with frequent travel required.  Key to the position is a proactive and solutions oriented style, excellent communication and computer skills with a rigorous attention to detail. 

RESPONSIBILITIES WILL INCLUDE:

Client Management

Regularly interact with clients during the planning process and during the live event. Prepare and give regular client updates.

Research and RFP

As needed research and initiate the Request For Proposal process with event vendors including venues, virtual platforms, registration systems, caterers, florists, photographers, giveaways, gifts, etc. as needed.

Vendor Management

Serve as primary contact for vendors including hotels, venues, production companies, freelance staff, photographers, caterers, designers, printers, etc. Ensure that they deliver services on brand and on budget.

Speaker Management Support

Assist speaker communications; create & send speaker packets, collect photos & bios, book speaker travel and other speaker needs, research speaker contact information and make preliminary calls to PR and internal support teams.  

Event Support

Support the purchasing and creation of basic event materials. To include researching ideas for event products/gifts, obtaining quotes, managing shipping and billing and researching specific health & safety protocols. Printing basic event materials including name badges, table tents, handouts, and simple inserts. Virtual event research, management and execution, including virtual platform familiarity and support.

Onsite

Provide onsite-day-of event management (both live and virtual) to include client management, food & beverage management, meeting room set-up, and outside vendor management.

Post Event

Reconcile billing and expenses for client and The Event Studio budgets. Manage all post-event follow up to include tipping, thank you notes, and budget reconciliation.

Administrative Support

Working within The Event Studio standard operating procedures you will be responsible for overseeing budget management for specific events, scheduling and taking notes for conference calls with clients, managing timelines for each event. You will also be responsible for managing event-related travel expense reports according to company policy & timelines.

POSITION QUALIFICATIONS:

  • 3-5 years event experience 
  • Proficiency in Excel, Google for Business, MS Office Suite, Slack
  • Familiarity with common event registration and virtual event platforms 
  • Exceptional attention to detail 
  • Strong interpersonal and communication skills 
  • Ability to multitask in a fast-paced environment
  • Smart, creative and curious 
  • Proactive & flexible
  • Willing and eager to attack tasks at every level

This position is full-time and will work from a home office. Ideal locations are New York/New Jersey, San Francisco, Southern CA or Denver, CO. 

Please note, The Event Studio operates out of virtual offices with the team spread across the country. Working from home and with a virtual team is a must.

To apply please send your resume and cover letter to mary@eventstudio.com.


Event Coordinator

The Event Studio is an independently owned strategic full service event production company. We produce gatherings for innovative organizations that are looking for new and effective ways to bring their communities together and increase connections. We believe in the power of people coming together.

The Event Studio is seeking an event coordinator to support event execution for several simultaneous clients. This role is part time or freelance and will be primarily a work from home position.

Responsibilities Will Include:

Administrative Support

Working within The Event Studio standard operating procedures you will be responsible for various support roles across specific events including database management, meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics), data entry & tracking taking meeting notes, creating and modifying documents using Google Docs, research.

Vendor Research and RFPs

Research and conduct outreach to vendors. As needed, initiate the Request For Proposal process with event vendors including venues, caterers, registration systems, florists, photographers, transfer companies, giveaways, gifts, etc. as needed. This will include presenting the information in a standard TES template.

Speaker Logistics Support

Assist speaker communications; prepare and send speaker packets, collect photos & bios, book speaker travel and manage onsite arrivals and other speaker needs. Research speaker contact information and make preliminary calls to PR and internal support teams.

Content Research

Research speakers, content ideas and the best way to contact prospective speakers. Compile background information on confirmed speakers and support the programming team with backup information.

Client Support

Participate in regular calls with the client where you will prepare notes and give updates to the TES team.

Onsite Support

Provide onsite event support to include food & beverage management support, meeting room set-up, and outside vendor management support. Serve as a Production Assistant/Runner onsite at events – helping in every area of execution to solve problems and ensure a smooth-running event.

Post-Event Support

Collect billing and expenses for the client and The Event Studio budgets. Assist with all post-event follow up to include tipping, thank you notes, and budget reconciliation.

POSITION QUALIFICATIONS:

  • Entry level position
  • Strong computer skills; ability to learn and master various programs and file types (i.e. Microsoft Office, Google docs, event registration systems, virtual event platforms)
  • Familiarity with common event registration platforms
  • Exceptional attention to detail
  • Strong interpersonal and communication skills
  • Ability to multitask in a fast-paced environment
  • Smart, creative and curious
  • Proactive and flexible
  • Willing and eager to attack tasks at every level

This position is full-time and will work from a home office.  Salary range for this position is $40,000/year.  Please note, The Event Studio operates out of virtual offices with team members spread across the country.

To apply please send your resume and cover letter to mary@eventstudio.com.

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