The Event Studio is seeking a Freelance Event Manager to join our talented project teams in delivering flawless event execution for our industry-leading corporate clients. This role is freelance with the opportunity to become full time and is a fully remote position with frequent travel required.

At TES, our work is dynamic, creative, precise and highly collaborative. As a crucial part of our event project teams, you will work on complex events with flawless execution standards and need to balance operational execution with responsive and excellent client service. You will serve as a critical link between our internal workflows and the larger project goals.

Role requirements

Our ideal candidate has a unique ability to stay calm and organized under pressure – perhaps even get better when things get busy. You should have the kind of attention to detail that some might find unusual combined with an ability to keep the bigger picture in mind. You will understand collaboration is crucial to success and have a drive for providing exceptional customer service..

Candidates must have the proven ability to manage multiple demands under pressure, exceptional ability to track information and use a variety of event-specific and project management technologies and systems easily, interact with both vendors and high-level corporate clients professionally, and handle confidential information with discretion and sensitivity. We’re looking for someone proactive, solution-focused, resourceful, hard-working and excited to join a creative and collaborative team that operates at the highest level of execution.

Qualifications

• Minimum 3-5 years relevant event industry experience.

• Strong interpersonal and communication skills, written and verbal.

• Expertise in building and managing Registration or Content management & support preferred.

• Expert research skills that demonstrate a creative and solution-focused approach.

• Technical proficiency with project management software (such as GSuite, MS Office Suite, Slack etc.)as well as experience with common event registration and virtual event platforms.

• Ability to multitask in a fast-paced environment.

• Exceptional attention to detail - beyond what others might consider normal.

• Resourceful, creative and curious with strong analytical skills.

• Proactive & flexible with an ability to problem-solve and model grace under pressure.

• High ethical standards and professional conduct; experience dealing with sensitive information and situations.

• Willingness to travel frequently.

• An ability to laugh at oneself, care for your fellow team members and bring your whole self to your work. It's just better that way.

Detailed role description

This job is at the heart of our work at The Event Studio, and is on the frontlines of delivering value to our clients. If you are an experienced event professional who would like to join a dynamic team delivering at the highest level of strategic and corporate events, we would love to hear from you! careers@eventstudio.com

Project and Team Support

Working within The Event Studio standard operating procedures you will be responsible for overseeing budget management for specific events, scheduling and taking notes for conference calls with clients, managing timelines for each event. You will also be responsible for managing event-related travel expense reports according to company policy & timelines.

Client Management

Regularly interact with clients during the planning process and during the live event. Prepare and give regular client updates.

Event Support

You will serve as a key member of our event project teams on all stages of event design and planning, execution and onsite management and post-event follow-up and reconciliation.

• Research: Conduct vendor and project-related research and support the Request For Proposal process with event vendors including venues, virtual platforms, registration systems, caterers, florists, photographers, giveaways, gifts, etc. as needed including obtaining quotes, managing shipping and billing and researching specific health & safety protocols. Seek creative solutions and proactive problem-solving to event and project needs.

• Vendor management: Serve as primary contact for vendors including hotels, venues, production companies, photographers, caterers, designers, printers, etc. Ensure that they deliver services on brand and on budget. Manage these various relationships end-to-end.

• Speaker Management: Support Assist speaker communications; create & send speaker packets, collect photos & bios, book speaker travel and other speaker needs, research speaker contact information and make preliminary calls to PR and internal support teams. 

• Onsite Execution: Provide onsite-day-of event management (both live and virtual) to include client management, food & beverage management, meeting room set-up, and outside vendor management. Oversee printing and delivery of basic event materials including name badges, table tents, handouts, and simple inserts.

• Post Event Reconcile billing and expenses for client and The Event Studio budgets. Manage all post-event follow up to include tipping, thank you notes, and budget reconciliation.

This position is freelance with the opportunity to become full-time and is fully remote. Working from home and with a virtual team is a must. Compensation is commensurate with experience and is project fee based. Please send a resume and cover letter to: careers@eventstudio.com  

The Event Studio has a mandatory COVID-19 vaccine policy and requires all employees and contractors to provide proof of vaccination as defined by the CDD. The Event Studio is an equal opportunity employer and makes employment decisions without regard to race, gender, sexual orientation, disability or protected veteran status.